How to Hide Invitee Details in Calendly During Screen Sharing (Names, Emails, Phone Numbers & Booking Answers)

To hide invitee details in Calendly on a screen share, blur them directly in the page with a browser extension before you present. Calendly runs entirely in the browser, so an in-page blur can cover the invitee names, emails and phone numbers on your Scheduled Events, the answers people gave to your booking questions, and the event types that reveal your offering. Run Scan to catch the emails and phone numbers automatically, box-blur the free-text names and notes, then share.

This works because BlurFirst paints the blur into the web page as real pixels rather than laying an overlay over your monitor. That means it survives Zoom, Google Meet, Microsoft Teams, Loom, OBS and even a screenshot of the shared feed, and nothing you blur ever leaves your browser. Start blurring with Ctrl/⌘ ⇧ Y and keep the panic hotkey Ctrl/⌘ ⇧ H in reach.

What Calendly exposes during a screen share

The Calendly dashboard is built to show you who is booking and what they told you, so a lot of personal data sits right on the screen the moment you open it:

• Invitee names, emails and phone numbers — the Scheduled Events list shows exactly who booked, and expanding an event reveals their email and any phone number they entered for SMS reminders or a call.
• Answers to your booking questions — the custom intake questions on a booking page ("What would you like to discuss?", budget, company size, a case or medical reason) are stored with the event and shown in its detail panel.
• Meeting notes — notes you or a teammate added to a booking are visible alongside the invitee, and they are usually candid and internal.
• Your event types — the Event Types grid lists every meeting you offer, sometimes with pricing tiers, durations and internal names that hint at deals or clients you would rather not reveal.
• Connected integrations — the settings and event detail can show which Zoom, Google Meet, Salesforce, HubSpot or Stripe accounts are wired up, exposing your stack and, with payments, that money changed hands.

How to blur Calendly before you present

Set your blurs on the exact page you'll show before the call starts. Press Ctrl/⌘ ⇧ Y to open the BlurFirst control bar and work through the dashboard:

1. 1

   Open the page you'll actually present

   Go to your Scheduled Events, Event Types or a specific booking on calendly.com so you can see exactly what needs covering before anyone is watching.

2. 2

   Run Scan to catch emails and phone numbers

   Click Scan (a Pro feature) and BlurFirst finds and blurs the email addresses and phone numbers on the page in one pass, entirely on your machine. This is the fastest way to clear the patterned PII across a long list of invitees.

3. 3

   Box-blur the names and booking answers

   Scan detects patterns, not free-text names, so drag a region box over the invitee-name column and over the answers-to-questions and meeting-notes area. An anchored box stays put as the list scrolls.

4. 4

   Element-blur an event type or integration

   In the Event Types grid, click a single card to hide just that offering; click again to reveal. Do the same for a connected-account row in settings if you're demoing configuration.

5. 5

   Share a single tab, and keep panic ready

   Present just the Calendly tab, not the whole window, so the browser tab strip and page title aren't captured. If a new booking notification or an unexpected detail pops in, press Ctrl/⌘ ⇧ H to blur the whole page instantly.

Why Calendly's own visibility settings don't help here

Calendly's privacy and sharing settings control who can book you and who can see a booking page — they don't change what your screen shows. During a screen share the person viewing the dashboard is *you*, so the audience simply sees every invitee, answer and note that you can see. In-page blurring works at the presentation layer instead: it controls what the viewer of your screen sees, independent of your account settings or who has access.